PDF Forms: What It Means To Go Paperless

Written By: Will Mathison

Portable Document Format (PDF) is the de facto file format used for sharing, publishing, circulating, and creating files on different platforms. Although the format is more often than not used for static content, e.g. email attachments and the like, it can also be used to create PDF forms which can be filed.

PDF forms are among the most popular types of PDF files. The fact that PDF forms are compressed, and therefore save a lot of disk space, make them all the more universally recognized as the premier communication media preferred by enterprises.

A New Meaning to In-Office Communication

Before the age of PDF, businesses depended on paper as their means of communication within the network. But this traditional but expensive mode of communication is not quite as reliable in distributing documents, gathering and securing feedback, and making sure that in the course of their circulation the original content remains unaltered.

In such cases, PDF forms are the best tools to use for it greatly helps in streamlining collaboration and cooperation between executives, managers, supervisors, and employees. PDF forms allow users to open file documents in any application, program, or software. If feedback is needed, printing the PDF forms is as easy as one-two-three. Users can then fill out the necessary fields contained within the PDF form. Afterwards, they can upload the now-filled PDF form and send it to the network as an email attachment or as a zipped content.

Getting Rid of the Paper Trail

With government agencies, the PDF form takes a slightly different turn. Several government bureaus use paper forms to get feedback and other sorts of information from the public. But with so much paper trail, the majority of these get tied up somewhere in somebodys desk.

PDF forms give government agencies a better, faster way of meeting urgent and demanding government mandates. For instance, instead of going through the whole snag of manually reviewing and approving license applications, PDF forms can automate these. And not only that, PDF forms can also be used to evaluate submissions from regulated businesses.

Worldwide, more than 2,400 government organizations have achieved high results in using PDF forms to help them provide easy and efficient services online, build effective maneuvers with improved response time and cost reduction, and ensure that security in data and document exchange is maintained.

Capturing Data, Balancing Security

One of the key challenges that almost any organization faces today is capturing data more efficiently by balancing security and integration within the network. PDF forms provide the best solution for this. Pre-populated form fields, calculations, and validations in PDF forms make sure that accuracy in data management is complete. And once the data is captured within the PDF forms, they are then incorporated into the business processes, commencing a smooth and automated workflow.

Loan applications, purchase orders, status reports, compliance feedback, these are only a few of the things where PDF forms play a key role. To be sure, PDF forms have something for everybody.

About the Author: Will Mathison is a freelance writer who writes articles for http://www.pdfconverter.com

Source: www.isnare.com

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